Landlords and property managers utilizing Rentec Direct can seamlessly adjust to Washington State’s new Home Invoice 1003, which requires landlords to serve all legally required tenancy notices by licensed mail, by way of Rentec Direct’s Licensed Mailing Supervisor characteristic. This characteristic, accessible by way of an integration with PostGrid, permits landlords and managers to simply ship legally compliant notices that will likely be mechanically printed, mailed, and postmarked from inside Washington.
As of July 27, 2025, Washington State’s new Home Invoice 1003 (RCW 59.12.040) went into impact. This new Washington regulation requires landlords to serve all legally required tenancy notices by licensed mail, with a postmark from inside Washington, and to incorporate a clearly outlined vacate or compliance date. If the tenant is just not served in individual, landlords should go away a duplicate with somebody on the property and ship a licensed discover, then permit a further 5 days earlier than continuing with an eviction submitting.
New Washington Rental Legislation HB 1003 Fast Evaluate for Landlords:
- Authorized Compliance: Notices not despatched by licensed mail from inside Washington is not going to be legitimate.
- Proof and Timing: Licensed mail supplies verifiable supply info and a Washington postmark to fulfill authorized timelines.
- Operational Changes: Landlords ought to plan for elevated mailing prices and replace their processes to satisfy the brand new requirements.
How Rentec Direct and PostGrid Simplify Compliance
Landlords and property managers utilizing Rentec Direct can seamlessly adjust to these new legal guidelines. Rentec Direct integrates with PostGrid, a licensed mail service, instantly throughout the property administration software program. This characteristic permits landlords to ship legally compliant notices with out leaving their desks.
Right here’s the way it works:
- Licensed Mailing Supervisor
Landlords can use current templates for notices like “Pay or Give up” or “Discover to Vacate” and select licensed mail. Notices are mechanically printed, mailed, and postmarked from inside Washington. - In-State Postmark
PostGrid ensures the notices are mailed inside your state assembly the requirement for Washington- postmarks. - Mailing Affirmation and Monitoring
Licensed mail and return receipt choices present proof of supply. All information are saved instantly to every tenant’s file inside your Rentec Direct software program. - Clear and Predictable Prices
Mailing prices are calculated and displayed earlier than sending. Postage is batched month-to-month, with licensed choices included for full transparency.
Washington Rental Legislation Compliance Made Simple
Together with your Rentec Direct property administration software program’s integration with PostGrid, you possibly can simply meet the brand new rental regulation’s necessities, all whereas saving time by avoiding handbook mailings and submit workplace visits. Proper in your software program, you possibly can entry a full digital report of every discover and supply affirmation and confidently meet all timing and placement necessities outlined in HB 1003 because of the Licensed Mailing Supervisor.
Be taught extra: New Function | Licensed Mailing Supervisor (Mailing Wizard)
HB 1003 Compliance Fast Reference
| HB 1003 Requirement | How Rentec Direct and PostGrid Assist |
| Licensed mail from inside Washington | Mail is shipped by way of a Washington-based PostGrid facility |
| Particular vacate or compliance date | Templates embrace or could be custom-made to mirror required language |
| Return receipt beneficial | Licensed mail with return receipt is out there and tracked |
| Wait 5 days after mailing if not served personally | Digital timestamp permits correct ready interval earlier than authorized motion |
Remaining Ideas
Washington’s new licensed mail requirement is a vital replace for landlords and property managers throughout the state. Stay in compliance and cut back the time-sink of ready on the submit workplace by way of Rentec Direct and PostGrid. The combination handles licensed mailings, ensures the right postmark location, and tracks all supply confirmations—serving to you give attention to managing your leases with confidence.
Need assistance getting began? Your Rentec Direct staff is all the time joyful to assist. Merely e mail us at success@rentecdirect.com or give us a name at (800) 881-5139.
